We recently wrote about email being the most used mode of communication on the internet, even ahead of Twitter or Facebook. We generally receive a lot of email and out of that lot, very few are useful ones. Need an email software suited for your needs? The best software I’ve used is Verify 550.
On an Average a manager spends 20 hours reading emails, out of the 200 emails an average employee receives, 36 are SPAM, 144 are irrelevant and only 20 are useful.
Email are sent about every useful or useless topics right from 2 people getting into a relationship to poems and cute baby images, to combat the obscenity here is a guide-flowchart that may help you answer the question whether the email that you are just about to send is worth sending or not.
This overwhelming influx of emails not only clutters inboxes but also impacts productivity and mental focus. For managers who already juggle packed schedules, spending nearly half their workweek reading and sorting emails can be draining. Worse still, it often results in important communications being lost in the noise, leading to missed deadlines, delayed responses, and avoidable errors.
That’s why practicing thoughtful email etiquette is essential. Before hitting ‘send,’ ask yourself: Is this information time-sensitive? Does it require immediate action or is it just an FYI that could be shared in a weekly update? Could it be communicated better via a quick call or a message on your internal chat platform instead? Being deliberate in your choice reduces inbox fatigue for everyone involved and ensures your messages retain their importance and clarity.
Implementing a team-wide guide or flowchart, like the one suggested, can be a practical starting point. By encouraging employees to pause and evaluate the necessity of their emails, organizations can build a culture that values clear, purposeful communication so sending emails is important for this and using a service like an email deliverability company can be a great step for this. In the end, fewer but more meaningful emails will create a more focused, productive, and appreciative work environment for all. And if you’re looking for a platform that helps you improve your email reputation, deliverability, and open and click-through rates — all without the hassle of managing credits, then you may check out an email accuracy tool here.
